Donors Policy
Troop 219 is committed to respecting and protecting the personal privacy of its members and those who visit its websites. The following is our donor privacy policy, which guides our staff on how they may use a donor’s personal information while honoring your rights as a contributor. We will not sell, share or trade our donor’s names or personal information with any other entity, nor send mailings to our donors on behalf of other organizations. This policy applies to all information received by Troop 219, both online and offline, on any Platform (“Platform,” includes the Troop 219’s websites any social media platforms), as well as any electronic, written, or oral communications.
Troop 219 uses personal identifiable information from donors that is collected at several points on our website, including: name, address, telephone number, email address and donor comments when a donor voluntarily provides it to us. When a donor pledges money as a donation, Troop 219 requests certain personally identifiable information from them on our secure donation form and/or by telephone. Donors must provide contact information (such as name, email and billing address) and financial information (such as credit card number and expiration date). This information is used for billing purposes and to fulfill donations. Credit card information is only used for specific or pre-authorized recurring transaction(s) and is then destroyed. However, if we have trouble processing a donation, we will use this information to contact the donor.
In addition, a record is kept of each donor’s giving history. Donor information is stored on a Troop 219 donor management database. Access to the database is restricted to personnel with legitimate business need to access or modify the information contained therein. This information is kept on file for IRS purposes and is also used for gift acknowledgment and mailing lists.
Troop 219 does not sell, trade, rent or share names, addresses, telephone numbers or e-mail addresses of our donors. Troop 219 will use contact information (e-mail, telephone numbers or addresses) of donors for these purposes only:
- Produce receipts for donations;
- Acknowledge donors for their contributions;
- Inform donors about news, upcoming fundraising events and Troop 964 activities;
- When information is sent utilizing a mailing service – The companies we employ have access only to the personal information needed to perform their functions, but are contractually prohibited from using it for other purposes;
- Internal analysis and record keeping;
- If necessary, reporting to relevant U.S. agencies; and
- As a means of recognizing support, Troop 219 may occasionally publish names of donors in various Troop 219 newsletters, brochures and publications.
- If a donor prefers their name not be published, please notify us through our Contact Us page.
Online Donations
Our donation button uses industry standard SSL (secure socket layer) technology to protect data transmissions. The information collected will not be given out (shared or sold) to any third party.
When giving an online donation, or making an activity registration payment, Troop 219 takes every precaution to protect donor personal information. That includes online data collected on the Troop 219 websites through our secure e-commerce system and payment processor used to securely process online donations. All communications with the online processor are encrypted for the highest level of security of donor personal information.
NOTE: This privacy policy was last modified on September 4, 2022 and applies only to Troop 219 and its websites. This privacy policy does not apply to any BSA council or non-Troop 219 website, as their content is not controlled by Troop 219. Please contact the administrator of any council, unit or other Scouting-oriented website for information about their own privacy policies and the information they collect about their site visitors.